11 Best Calendar Apps, Picked by Device, Job and Yearly Cost

For a free calendar that runs on any device, Google Calendar is the pick: web, Android and iOS, with one booking page on a personal account. Every other app here either is the calendar account (Outlook, iCloud) or reads one, so Fantastical, Notion Calendar and Morgen show the Google, Outlook or iCloud calendars you already have.

Prices are US dollars from each vendor’s page, checked November 2026, annual billing unless stated. At team size the gap opens: five Reclaim Starter seats cost $10 x 5 x 12 = $600 a year, and five Motion Pro AI seats $19 x 5 x 12 = $1,140.

In This Article (16 sections)

Quick Comparison: 11 Calendar Apps Side by Side

Apple Calendar, Fantastical, Notion Calendar, Reclaim Lite, Cozi and TimeTree list a free tier; Morgen and Motion offer trials instead. Paid plans are priced on different bases, so compare like with like: Cozi Gold is $39 a year for one subscription that covers everyone in the account, while Motion Pro AI is $19 per seat per month on annual billing.

Software	Best for	Starting price	Free plan or trial	Recommended plan	Key limitation
Google Calendar	A free calendar on any device	Free with a personal Google Account	Free; Workspace 14-day trial	Free, or Business Standard $14.00 per user per month for booking pages	Starter lacks appointment booking pages
Microsoft Outlook	Microsoft 365 and Windows users	Free Outlook.com account	Free; 1-month trial of Personal and Family	Business Basic $7.00 per user per month, paid yearly	Free accounts see ads in the inbox
Apple Calendar	iPhone and iPad households	Free	Free	Free	Apple platforms only on its listing
Fantastical	Apple power users who type events	$4.75 per month, billed annually	Free tier; 14-day trial	Individual $4.75 per month, billed annually	Scheduling links need a paid plan; no Android app listed
Notion Calendar	Notion workspaces	Free	Free	Free	Cannot import Google events into a Notion database
Morgen	Time blocking tasks from several apps	$15 per month, billed yearly	14-day trial, no card; no free plan listed	Yearly plan $15 per month, billed yearly	Team plan needs at least 2 seats
Reclaim.ai	AI scheduling of focus time and habits	Free Lite plan	Free Lite; 14-day trial	Starter $10 per seat per month, yearly view	Lite: 1 calendar sync, 1-week range
Motion	Auto-scheduling tasks and projects	$19 per seat per month, paid annually	Free trial; no free plan listed	Pro AI $19 per seat per month, paid annually	7,500 AI credits per seat per month
Cozi	Family calendars	Free	Free	Cozi Gold $39 a year	Free tier stops at events 30 days ahead
TimeTree	Shared calendars for couples and groups	Free with ads	Free; first Premium month free	Premium $44.99 a year	Free tier shows ads
Proton Calendar	Private, encrypted calendars	Free account	Free	Mail Plus $47.88 a year after a $29.88 first year	Calendar sold inside Proton plans

Sources: Google Workspace pricing, Microsoft 365 Business Basic, Apple Calendar on the App Store, Flexibits pricing, Notion Calendar, Morgen pricing, Reclaim pricing, Motion pricing, Cozi Gold, TimeTree Premium, Proton pricing, checked November 2026.

Yearly Cost for One Person, a Family and a 5-Person Team

Over a year, every free pick stays at $0, a paid personal calendar costs $39 to $99.99, and an AI scheduler for five people costs $600 to $1,140 on annual billing. The formula is the list price x seats x 12 months.

App and plan	One person per year	Family per year	5-person team per year
Google Calendar, personal account	Free	Free (a family group gets a shared Family calendar)	Free
Google Workspace Business Starter	$7.00 x 12 = $84	No family plan listed	$7.00 x 5 x 12 = $420
Microsoft 365 Personal and Family	$99.99 (Personal)	$129.99 (Family, 1 to 6 people)	See Business Basic
Microsoft 365 Business Basic	$7.00 x 12 = $84	No family plan listed	$7.00 x 5 x 12 = $420
Apple Calendar	Free	Free	Free
Fantastical Individual, Family, Team	$4.75 x 12 = $57	$7.50 x 12 = $90 (up to 5 members)	$4.75 x 5 x 12 = $285
Notion Calendar	Free	Free	Free
Morgen Yearly and Team Yearly	$15 x 12 = $180	No family plan listed	$10 x 5 x 12 = $600
Reclaim.ai Starter	$10 x 12 = $120	No family plan listed	$10 x 5 x 12 = $600 ($12 x 5 x 12 = $720 on the monthly view)
Motion Pro AI	$19 x 12 = $228	No family plan listed	$19 x 5 x 12 = $1,140 ($29 x 5 x 12 = $1,740 paid monthly)
Cozi Gold	$39	$39 (one account for the household)	No team plan listed
TimeTree Premium	$44.99 ($4.49 x 12 = $53.88 billed monthly)	No family plan listed	No team plan listed
Proton Mail Plus	$47.88 after a $29.88 first year	Family plans listed separately	Business plans listed separately

Sources: Google Workspace pricing, Microsoft 365 personal plans, Microsoft 365 Business Basic, Flexibits pricing, Morgen pricing, Reclaim pricing, Motion pricing, Cozi Gold, TimeTree Premium, Proton pricing, checked November 2026.

The table changes two decisions. A five-person team that wants AI scheduling pays Reclaim $1,140 minus $600 = $540 a year less than Motion, so Motion has to earn that gap with its project tools. And a household never needs a seat price: Cozi Gold covers everyone on the shared account, and a Google family group gets its calendar free.

1. Google Calendar: Best Free Calendar for Any Device and Google Workspace Teams

Google Calendar takes the first spot because the free version already does the job most readers arrive with: it runs on the web, Android and iOS, syncs to Wear OS and Apple Watch, and gives a personal Google Account one booking page. Where it falls short is the paid tier: it is a Workspace seat, so a freelancer who only wants more booking pages pays for business email and storage too.

The booking page separates it from the other free picks: a consultant publishes one page, clients pick a slot, and the event lands on the calendar. Business Standard subscribers get unlimited pages, Stripe payments and email reminders. Reclaim Lite also gives one scheduling link free (its one-week range limits automated scheduling, not the link), so the choice between the two free links turns on whether you also want focus time placed for you.

A Google family group creates a shared calendar called “Family” that every member can edit, enough for a household that only needs shared dates; Cozi earns its place when the household also wants lists. Integrations stay inside Google: Time Insights, Tasks, Gmail and Meet. If one booking page is not enough and a Workspace seat is too much, what Calendly’s plans cost per seat is in the Calendly pricing guide.

Skip it if:

you want the calendar to block focus time and move tasks for you; Reclaim.ai does that on the same Google account, free on Lite. Pick Google Calendar if a free calendar with one booking page is the whole need, and go straight to Business Standard when a second page forces the upgrade.

2. Microsoft Outlook: Best for Microsoft 365 and Windows Users

If your employer runs on Exchange or Microsoft 365, the calendar decision is already made, and Outlook is a better personal calendar than its reputation suggests: its apps on Windows, Mac, iOS and Android hold Gmail, Yahoo and iCloud accounts beside the work account. The catch on the free Outlook.com account is advertising in the inbox, and removing it means a Microsoft 365 subscription rather than a calendar-only tier.

That subscription is a different purchase from a calendar. Microsoft 365 Family covers 1 to 6 people and bundles the Office apps and 2 TB of shared storage, so a household buys it for the software and gets the ad-free calendar on the side; Cozi sells the family organizer alone. Buy Family when the apps are part of the reason, not for the calendar.

For a company, Business Basic includes Microsoft Bookings for appointment scheduling, the Microsoft-side answer to Google Workspace Business Starter at the same seat price; Bookings sits in Basic while Google’s booking pages start on the $14.00 Standard plan. Microsoft’s FAQ points to its July 1, 2026 packaging and pricing updates for commercial suites; the prices here are the ones its pages showed in November 2026, after that date.

Skip it if:

nobody in your household or company uses Microsoft 365; Google Calendar gives the same free sharing plus a booking page without a subscription, and Apple Calendar does it on iPhone.

3. Apple Calendar: Best Built-In Calendar for iPhone and iPad Households

Apple Calendar homepage, first screen, apps.apple.com, captured Nov 2026

The strongest argument for Apple Calendar is that an Apple-only household has nothing to buy and nothing to install: it shows events from iCloud, Exchange, Google and other accounts in one view, beside reminders, holidays and birthdays. Its limit is just as plain: the App Store listing covers iOS, iPadOS, watchOS and visionOS, so a family with one Android phone loses the shared view on that device.

Sharing works the way a family needs it to: an iCloud calendar shared with family, colleagues or friends lets them see events, add more, receive alerts or change the calendar. The listing shows 4.9 out of 5 from 1.5 million ratings on the App Store, checked November 2026; I read that as a sign the basics work, not as proof of sync quality with Google or Exchange, which your own setup settles in a day.

Against Fantastical, the question is whether you need scheduling pages and meeting polls; Fantastical charges for Fantastical Scheduling on top of the same iCloud, Google and Exchange accounts Apple Calendar already connects.

Skip it if:

anyone who needs the shared calendar uses Android or Windows; Google Calendar gives the whole group the same view on Android, iPhone and the web. Pick Apple Calendar if every device is Apple and nobody needs a scheduling page.

4. Fantastical: Best for Apple Power Users Who Type Events in Plain English

Fantastical is the one paid personal calendar here I would recommend to someone who already likes Apple Calendar, because it changes how you enter events rather than where they live: type “Lunch with John at 123 Main Street on Tuesday” and the event is created, or start with “todo” and it becomes a dated task. The paid tier is cheap for one person, and its clearest gain is Fantastical Scheduling.

Flexibits’ feature table prints only a few Free-versus-Premium differences: calendar mirroring of 2 weeks against 6 months, a 3-day weather forecast against 10 days, and standard email support against priority. Fantastical Scheduling comes with Individual, and Openings with multiple hosts comes with Team. A solo user who only adds events has little reason to upgrade; anyone who shares availability with clients pays from the first booking link.

Scheduling is the other reason to pay: Openings publishes your available times as a link and Proposals runs a meeting poll, both in Premium. Integrations cover iCloud Reminders, Todoist and Google Tasks for tasks and Google Meet, Zoom, Webex and Microsoft Teams for calls; if Todoist holds your tasks, my Todoist review covers its free-plan limits. Unlike Apple Calendar, Fantastical runs on Windows.

Skip it if:

you add a few events a week and never send invites; Apple Calendar does that free, and Google Calendar adds a booking page without a subscription. Pick Individual the week you first need a booking link, and Family when up to five people want to share Flexibits Premium.

5. Notion Calendar: Best Free Calendar for Notion Workspaces

A Notion user should switch calendars for one reason: Notion Calendar shows Notion database items next to Google Calendar events, so a project deadline set in a database appears on the same day as the meeting it competes with. It costs nothing, which makes it the free answer to the job Morgen charges for when your tasks already live in Notion databases.

The sync runs the right way for planning and the wrong way for archiving: events from Google, Outlook and iCloud appear in the app, but importing Google Calendar events into a Notion database is not yet possible. For someone juggling two Google accounts, the single view on macOS, Windows, iPhone, iPad and Android is reason enough to install it.

Against Google Calendar’s own apps, the gain is the Notion layer and a Windows desktop app; the loss is Google’s booking page and Family calendar, which stay in Google Calendar itself. If you are still deciding whether Notion is your workspace at all, the Notion vs Obsidian comparison settles that first.

Skip it if:

your tasks live outside Notion; Morgen reads Todoist, Linear, ClickUp and Notion at once. Pick Notion Calendar if a database already holds your deadlines, and keep Google Calendar underneath for sharing and booking.

6. Morgen: Best for Time Blocking Tasks From Several Apps

Morgen is worth $15 x 12 = $180 a year when your tasks are scattered across Notion, Todoist, Linear or ClickUp and you want them blocked on one calendar that also runs on Linux. Unlimited calendar and task integrations come on every plan, so the price buys consolidation rather than one trick. The trade-off is the absence of a free plan: after the 14-day trial you pay or leave.

Two facts separate it from the AI schedulers below. Morgen sells time blocking supported by an AI Planner, with a booking page and scheduling links on every plan; Reclaim’s and Motion’s pages describe AI that places focus time or tasks itself. A planner who wants to drag blocks and have the app suggest fits Morgen; a manager who wants the calendar defended without touching it fits Reclaim.

The discounts are concrete: students, academics and nonprofits get 25 percent off Pro, switchers from Motion, Reclaim, Fantastical or Sunsama get 15 percent off for a year, and a full refund is available within 30 days. Integrations include Google, Outlook, iCloud and Fastmail calendars plus Notion, Todoist, Linear, ClickUp, Obsidian, Google Tasks and Microsoft To-Do, and data is stored in Switzerland or the EU.

Skip it if:

all your tasks already live in Notion, where Notion Calendar does the same view free, or you want the AI to place blocks for you, which Reclaim does free on Lite. Pick Morgen if you connect at least two task apps on day one of the trial.

7. Reclaim.ai: Best AI Scheduling for Focus Time and Habits

Reclaim is the AI scheduler you can start without paying: Lite is free forever and includes Focus Time, Habits, Buffer Time and Smart Meetings, which is the whole idea of the product. Its limits push a serious user to Starter: Lite syncs one calendar, optimizes a one-week scheduling range, allows one scheduling link and limited integrations. A freelancer with one Google calendar can live on Lite; anyone who syncs work and personal calendars cannot.

The timely reason readers land here is Clockwise, whose pricing page now says the product is no longer available from March 27, 2026, as the team joins Salesforce. Reclaim covers the same focus-time job with a free entry point, and Starter adds an 8-week range, 3 calendar syncs, 3 scheduling links and unlimited integrations for up to 10 seats.

The fee to watch is attendee users. Smart Meetings with 3 or more people need an attendee user for each person without a paid seat; packs of 3 cost $8 a month on Starter’s yearly view. Reclaim connects Google and Outlook calendars only, so an iCloud-first household belongs with Fantastical or Apple Calendar.

Skip it if:

you want projects, tasks and documents managed in the same tool; Motion sells that bundle. Pick Reclaim if focus time is the problem: start on Lite with one calendar for a week and move to Starter when the one-week range bites.

8. Motion: Best for Auto-Scheduling Tasks and Projects

Motion’s higher seat price is justified when the calendar is only part of what you are buying: Pro AI bundles an AI task planner, AI projects and tasks, AI calendar and meetings, docs and a writer, so a two-person agency gets a project tool and a calendar in one seat. Treated as a calendar alone it is the most expensive seat on this list, and without a free plan the trial is the only way to learn whether auto-scheduling suits you.

Credits are the limit to understand before paying. Pro AI includes 7,500 AI credits per seat per month and Business AI 15,000; the page does not say how many credits a scheduled task uses, so the trial is where you learn whether 7,500 lasts a month. Business AI adds team capacity planning, Gantt charts and time tracking, which is project-management territory; if that is the real need, my ranking of project management software compares the tools built for it.

Against Reclaim, the choice is scope against price: Reclaim defends focus time on an existing calendar, Motion replaces the task manager too at about twice the seat price. A team that already pays for Asana or ClickUp gains little from Motion’s project side. Integrations are listed on the pricing page without a count; apps cover iOS, Android and desktop.

Skip it if:

you only need focus time and habits placed on an existing calendar; Reclaim does that free on Lite. Pick Motion to retire a task manager, not to improve a calendar, and watch the credit counter in week two of the trial before committing five seats.

9. Cozi: Best Family Calendar

Cozi is the family pick because it is built around the household rather than a person: everyone shares one account, each member gets a color on the calendar, and the shopping list, to-do lists and recipe box live beside the schedule. The free version does the daily job until someone plans ahead: free accounts add events from the Agenda view for the next 30 days, while Gold gives unlimited future calendar access and adds events from Month and 3-Day views too.

That cap decides the purchase. A family that books camp in March for July needs Gold, which also removes ads and adds a mobile month view, up to three reminders per event, change notifications, calendar search and a birthday tracker. Because the account is shared, one Gold subscription covers every device in the family, and at $39 a year it costs less than a single Microsoft 365 Personal plan at $99.99.

Cozi’s integrations are subscriptions to other calendars, such as a work calendar, school calendars and team schedules, so school events flow in. Against TimeTree, Cozi wins for a household that cooks and shops together, while TimeTree wins for a couple or club that only shares dates. Against Google’s Family calendar, Cozi’s edge is the lists; Google’s edge is price.

Skip it if:

your group is not a household, or nobody needs lists; TimeTree sells a shared calendar with a free version, and a Google family group gets a shared calendar at no cost. Pick Cozi free for a month, and pay for Gold the first time someone plans past 30 days.

10. TimeTree: Best Shared Calendar for Couples and Groups

TimeTree is the pick when the people sharing a calendar are not a household: a couple, a roommate group, a sports club. The free version carries ads, and Premium exists mostly to remove them and add attachments.

Premium changes five things: PDFs, Word documents and photos attach to events, important events pin to the top, a vertical hour-by-hour view shows up to three days, dedicated support is included, and ads disappear. It is the cheapest paid monthly tier on this list, and the annual price saves $53.88 minus $44.99 = $8.89 against twelve monthly payments. Pricing may vary by region and currency, so the App Store or Google Play shows the price you will pay.

Against Cozi, TimeTree’s Premium page mentions no shopping list, recipe box or household account, and no 30-day limit on free events; for a couple who only needs shared dates, that makes TimeTree’s free tier the simpler start. Integrations and calendar-account sync are not described on the Premium page.

Skip it if:

you share meals and shopping as well as dates; Cozi’s Gold covers the whole family, and its free tier already has the lists. Pick TimeTree free for a couple or club, and pay for Premium only when the ads bother you or you attach documents to events.

11. Proton Calendar: Best Private, Encrypted Calendar

Proton Calendar is the pick when what you want from a calendar is that nobody else can read it: event details, including the title, description, location and the people invited, are end-to-end encrypted so that Proton itself cannot see them. Its paid route is a Proton plan rather than a calendar plan, so upgrading means buying a bundle such as Mail Plus.

The free account covers the private-calendar job on its own, and Proton adds automatic, private scheduling: it updates your availability, lets people book time and adds confirmed meetings without exposing your data. Its one integration that matters is Proton Mail: invitations send from the inbox and events can be added without switching apps. That encryption of event details is the whole reason this pick exists.

Among the other picks, Morgen is the nearest on privacy, storing data in Switzerland or the EU, but Morgen’s job is time blocking and it has no free plan; Proton’s job is confidentiality, and its pricing page lists the Free account at $0.00 a month. Swiss incorporation puts user data under Swiss privacy law, which Proton states and I report as its claim.

Skip it if:

your calendar has to be shared with a Google or Outlook-based team every day; Google Calendar or Outlook keeps everyone in one system. Pick Proton on the free account for a personal calendar, and pay for Mail Plus only if you also want the encrypted mailbox.

How to Choose the Best Calendar App for Your Devices and Accounts

Start from the devices you use and the calendar account you cannot leave, then decide whether you need sharing or AI scheduling; those two questions eliminate most of the list before price matters. An Android phone rules out Apple Calendar and Fantastical, a Windows laptop rules out Apple Calendar, and a work Exchange account favors Outlook or any app that reads it.

Sharing splits by who shares: a household picks Cozi or a Google family group, a couple or club picks TimeTree, a company picks Google Workspace or Microsoft 365 so the admin owns the calendars. Scheduling automation splits by what you need placed: a booking page comes free with Google Calendar and in Microsoft Bookings on business plans, while AI that moves tasks and focus time is Reclaim, Motion or Morgen.

If what you schedule is staff shifts rather than your own day, my list of employee scheduling software for shift teams covers that product.

Software	Android app	Reads Google, Outlook and iCloud	Family or group sharing	Booking page or scheduling link	AI auto-scheduling
Google Calendar	Yes	Google; the iOS app also shows device Exchange and iCloud calendars	Yes (Family calendar)	Yes (1 page free; unlimited on Business Standard)	Meeting-time suggestions (Help me schedule in Gmail, Gemini)
Microsoft Outlook	Yes	Yes (Gmail, iCloud accounts)	Not listed	Business plans (Microsoft Bookings)	Not listed
Apple Calendar	Not listed	Yes (iCloud, Exchange, Google)	Yes (iCloud calendars)	Not listed	Not listed
Fantastical	Not listed	Yes (iCloud, Google, Exchange)	Not listed	Premium (Openings)	Not listed
Notion Calendar	Yes	Yes	Not listed	Not listed	Not listed
Morgen	Yes	Yes	Not listed	Yes (all plans)	Yes (AI Planner)
Reclaim.ai	Not listed	Google and Outlook only	Not listed	Yes (1 link on Lite, 3 on Starter)	Yes
Motion	Yes	Not listed	Not listed	Not listed	Yes (AI Task Planner)
Cozi	Yes	Subscribed calendars	Yes (one family account)	Not listed	Not listed
TimeTree	Play store named on its Premium page	Not listed	Yes (shared calendar)	Not listed	Not listed
Proton Calendar	Not listed	Not listed	Not listed	Yes (private scheduling)	Not listed

Sources: Google Calendar, Outlook, Apple Calendar on the App Store, Flexibits pricing, Notion Calendar, Morgen pricing, Reclaim pricing, Motion pricing, Cozi Gold, TimeTree Premium, Proton Calendar, checked November 2026.

“Not listed” means the vendor’s saved page does not mention it, not that the app lacks it. Windows apps are listed by Outlook, Fantastical, Notion Calendar and Morgen, and Proton is the one pick whose page states end-to-end encrypted event details.

A reader who wants notes and planning in one app is in a different category; the second brain apps list covers tools that combine notes with a calendar view.

Plain calendars vs AI scheduling calendars

An AI scheduling calendar places tasks, habits and focus time on top of a Google or Outlook calendar for $10 to $19 per seat per month on annual billing, while a plain calendar holds the events you enter and nothing moves by itself. Pay for the AI tier when you have more tasks than open hours and meetings keep eating the blocks you set; keep the plain calendar when your week is mostly appointments, because a booking page solves that free.

Also Considered

• Any.do: a to-do app first; the free plan lists a calendar view beside tasks and reminders, and Premium costs $4.99 a month billed annually or $7.99 monthly. It belongs in a task-manager list.
• Akiflow: tasks plus calendar planning, with a 7-day trial and no free plan. Pro costs $19 a month billed yearly or $34 monthly, which overlaps the time-blocking job of my #6 pick at a higher yearly price ($19 x 12 = $228 against $15 x 12 = $180).
• Vimcal: a fast calendar with booking links and polls for founders and executives, $35 a month or $300 a year after the trial; its free tier is iOS only.
• Calendly: a booking layer on an existing calendar, free for one event type and $10 per seat per month on Standard; it is not a calendar app, which is why Google’s free booking page or Fantastical Openings often replaces it.
• Clockwise: no longer available from March 27, 2026, as the team joins Salesforce; former users get the same focus-time job from Reclaim.

Sources: Any.do pricing, Akiflow pricing, Vimcal pricing, Calendly pricing, Clockwise, checked November 2026.

Frequently Asked Questions

Is there anything better than Google Calendar?

Better for a job, not overall. Fantastical is better on Apple devices for typed entry and scheduling pages; Reclaim is better at defending focus time, and it runs on the same Google account; Cozi is better for a family that shares lists. For a free calendar on any device with a booking page, Google Calendar remains the pick.

Is Cozi or Skylight better?

They are different purchases. Cozi is a free app on iPhone, Android and the web with a paid Gold tier, while Skylight Calendar is a plugged-in touchscreen display that shows your calendars, with a companion app for Apple and Android. Choose Cozi if everyone has a phone; choose Skylight if the family needs a screen in the kitchen.

What is the best monthly calendar app?

Apple Calendar or Google Calendar: Apple Calendar is free on the App Store and shows events in List, Day, Week or Month views, and Google Calendar’s view picker offers Month beside Day, Week, Year, Schedule and 4 days. Fantastical lists full-screen day, week, month, quarter and year views in its Essentials table, while Cozi’s mobile month view sits in the Gold tier, so pay for a month view only when it comes with another feature you want.

What is the best calendar app for students?

A free one: Google Calendar on any phone, Apple Calendar on an iPhone, or Notion Calendar if coursework lives in Notion. A student who wants time blocking gets 25 percent off Morgen Pro with an institutional email. The AI tools for students list covers the rest of a study stack.

What is the best calendar app for Android?

Google Calendar, since it is free and built for Android. Notion Calendar, Morgen, Motion and Cozi list Android apps too; Apple Calendar and Fantastical do not, and Reclaim’s and Proton’s pages do not list one. Reclaim works through the Google Calendar account rather than a listed Android app.

Final Verdict: My Pick for Each Situation

No single app wins every job, so pick by situation:

• Any device, no budget: pick Google Calendar; add Reclaim Lite if you want focus time defended free.
• Apple household: pick Apple Calendar; move to Fantastical when you want a scheduling page and meeting polls.
• Microsoft 365 office: pick Outlook, with Business Basic when the company needs Bookings.
• Notion workspace: pick Notion Calendar, free.
• Tasks in several apps: pick Morgen on the Yearly plan; it is worth the yearly price when two or more task apps feed the calendar.
• AI focus time for a team of five: pick Reclaim Starter, unless you also want to retire the task manager, where Motion Pro AI costs $1,140 minus $600 = $540 more a year.
• Family with kids: pick Cozi, with Gold once you need to add events more than 30 days out.
• Couple or club: pick TimeTree free, with Premium to lose the ads.
• Privacy first: pick Proton Calendar on a free account.

Across the list, the free tiers do the daily job, and the upgrade usually starts at a named cap: a second booking page, a second synced calendar, a scheduling link, events past 30 days. Pay when that cap stops you, not before.