Notion Pricing 2026: Full Guide to Selecting the Right Plan

Notion pricing follows a seat-based model with four tiers: Free, Plus ($10/user/mo annual), Business ($20/user/mo annual), and Enterprise (custom). Only members count as paid seats — guest collaborators are always free.

Since mid-2025, unlimited Notion AI is bundled into Business and Enterprise at no extra cost, while Free and Plus users get a limited trial. This guide helps you decide which plan fits your team size, AI needs, and security requirements.

TL;DR: Which plan should you pick?

• Solo user or personal projects → Free plan (unlimited pages, 5 MB file cap).
• Small team (2–10 people) that doesn’t need SSO or full AI → Plus at $10/user/mo (annual).
• Growing team that wants AI, SSO, or private teamspaces → Business at $20/user/mo (annual). Best overall value for most companies.
• 200+ seats, compliance, or SIEM/DLP needs → Enterprise (custom pricing, contact sales).
• Student or educator → Free Plus Plan via your school email

Notion Pricing at a Glance (2026)

Footnotes:
¹ Team workspaces on the Free plan have a limited block trial. Once the limit is reached, you can edit existing blocks but cannot add new ones.
² Advanced page analytics = viewer list + editor list + views over time.
³ Full workspace analytics = user-level analytics, all-pages analytics, and search analytics. Data begins after Enterprise Plan start date.

What changed recently

Starting mid-2025, Notion discontinued the standalone AI add-on ($10/user/mo) and bundled unlimited AI into Business and Enterprise. Free and Plus retain a limited trial only. This shifts the effective value gap significantly — the Notion Plus vs Business pricing difference now includes full AI, SSO, and private teamspaces for just $10/user/mo more.

New AI capabilities now live on Business and Enterprise: Notion Agent (autonomous multi-step tasks), Enterprise Search across connected apps (Slack, GitHub, Microsoft Teams, Jira, Asana), and AI Meeting Notes (auto-transcription and summaries). All included in the base Notion price per user.

How This Guide Was Evaluated (2026)

We scored each plan on five criteria that matter most to SaaS buyers. Scores are 0–10. Weights reflect what we see drive plan decisions in real client engagements.

Why these scores?

• Free earns a 9 on cost/value because you genuinely get a full workspace for $0, but it collapses under collaboration needs.
• Plus is hampered by the AI trial — at $10/user/mo it’s fair value, but the lack of SSO and AI limits its ceiling.
• Business is the sweet spot: unlimited AI alone matches the old $10/user/mo AI add-on, plus SSO, granular permissions, and private teamspaces. Best all-round ROI for teams of 5–200.
• Enterprise scores highest overall but takes a cost/value hit because pricing is custom and typically higher, making it worthwhile primarily for compliance-driven organizations.

How Notion Pricing Actually Works (Seats, Guests, Billing)

Members vs. guests — who is billable?

Notion uses seat-based pricing: you pay for each member in your workspace. Members get full access to teamspaces, databases, and the sidebar.

Guest collaborators are always free. Guests can only see the specific pages they’re invited to — they cannot browse teamspaces or the sidebar. This makes guests ideal for external clients, contractors, or occasional reviewers. Limits vary: 10 guests (Free), 100 (Plus), 250 (Business), and custom limits (Enterprise).

Key takeaway: If someone needs full workspace navigation, they must be added as a paid member. If they only need access to specific pages, add them as a guest at no cost.

What is a paid seat in Notion?

A paid seat is a license for one workspace member. When you remove a member mid-cycle, that seat stays open for the rest of the billing period — you can assign it to a different user without paying extra, provided total seat count doesn’t increase. Your seat count resyncs at each renewal to match your actual member headcount.

Workspace owners can view their total paid seat count in Settings & members → Billing.

Proration: how billing works when adding or removing users

Notion applies prorated billing when adding members mid-cycle. If no open seats exist, adding a member creates one additional paid seat and charges you proportionally for the remaining time in the billing period.

Removals do not generate prorated credits or refunds. Instead, the vacated seat remains available for the rest of the billing period — you can re-assign it to a new user. At the next renewal, your seat count adjusts to match your current membership. Notion’s billing FAQ confirms this model.

Notion pricing monthly vs yearly

Annual billing saves roughly 20 % versus monthly. Monthly billing offers flexibility to cancel anytime but costs more per seat. Downgrades take effect at the end of your billing cycle — you maintain paid features until then.

Cancellation and refund policy

You can cancel your subscription at any time through Settings → Billing → Change plan. After canceling, you retain access to paid features until your billing period ends.

Notion may offer refunds under specific conditions: a full refund (not pro-rated) is available if you downgrade within 3 days of signing up for monthly billing, or within 30 days of signing up for annual billing. For accidental member additions, Notion may refund prorated charges if you contact them within 3 days of the invoice and have already removed the extra members. See Notion’s billing and refunds documentation for current terms.

Notion Plans and Pricing Explained (Free → Enterprise)

Free Plan

Best for: Solo users organizing personal projects, students exploring the tool, or teams running a short evaluation.

What you get:

• Unlimited pages and blocks for solo use (team workspaces get a block limit trial)
• 5 MB per-file upload cap
• 7-day page history
• Up to 10 guest invites
• Basic Notion Sites (unlimited pages, one notion.site domain, SEO indexing)
• Notion Calendar and Notion Mail (syncs with Gmail)
• Limited Notion AI trial
• Databases with subtasks, dependencies, and custom properties

Real limits to know: The 5 MB file cap rules out serious document management. 7 days of page history is insufficient for any team workflow. The block limit for multi-member workspaces means you’ll hit a ceiling fast when collaborating. If you’re evaluating Notion for a team, expect to upgrade within 2–4 weeks — the trial is short by design.

Avoid if: You need team collaboration beyond a short trial, file uploads above 5 MB, or meaningful version history.

Plus Plan

Best for: Small teams (2–10 people) and power users who need unlimited blocks, larger file uploads, and more guests — but don’t require SSO or full AI. This is the most popular plan for small teams evaluating project management tools.

Notion Plus plan pricing: $10/user/mo (annual) · $12/user/mo (monthly)

What unlocks vs. Free:

• Unlimited collaborative blocks for teams
• Unlimited file uploads (~5 GB per file)
• 30-day page history
• Up to 100 guest invites
• Unlimited charts (donut, bar, line)
• Custom forms (no Notion branding)
• Custom Notion Sites (headers, themes, favicons, Google Analytics)
• Basic integrations (Slack, Google Drive)

What you don’t get: Full Notion AI (still just a trial), SAML SSO, private teamspaces, granular database permissions, or advanced analytics.

Avoid if: Your team needs single sign-on, private teamspaces, or relies on AI features daily. The jump to Business pays for itself through AI and security value.

Business Plan

Best for: Growing teams (10–200 people), organizations needing SSO, and teams that want unlimited Notion AI without a separate add-on. This plan is increasingly competitive against combined Confluence + Jira stacks.

Notion Business plan pricing: $20/user/mo (annual) · $24/user/mo (monthly)

What unlocks vs. Plus — organized by capability area:

🔐 Security & identity:

• SAML SSO and domain verification
• Advanced page analytics (editor list + views over time)

🏢 Workspace control:

• Private teamspaces (invisible to non-members)
• Granular database permissions (row-level access)
• Verified pages (badges in search results and AI citations)
• Conditional forms logic
• Up to 250 guest invites

🤖 AI bundle (included, no extra charge):

• Unlimited Notion AI — chat, doc generation, database autofill
• Notion Agent (autonomous multi-step tasks)
• Enterprise Search (Beta) — search across Slack, GitHub, Microsoft Teams
• AI Meeting Notes (Beta) — auto-transcription and summaries
• Deep research — detailed reports from workspace + web

🔗 Integrations:

• Premium integrations: GitHub, Asana, and more

The math that matters: If your team was previously paying Plus ($10) + the old AI add-on ($10) = $20/user/mo, Business at $20/user/mo gives you everything plus SSO, private teamspaces, and granular permissions for the same price. Is Notion worth paying for at this tier? For most growing teams — yes, it’s the best value plan.

Avoid if: You’re a solo user or a team under 5 where nobody needs SSO and AI isn’t part of your workflow.

Enterprise Plan

Best for: Organizations with 200+ users, regulated industries (healthcare, finance, government), and companies requiring advanced governance and compliance controls.

Notion Enterprise pricing: Custom — contact Notion’s sales team.

What unlocks vs. Business — organized by compliance area:

👤 Provisioning & identity:

• SCIM provisioning (automate member management via Okta, Azure AD, etc.)
• Domain management (claim, transfer, or delete workspaces on your verified domain)
• Managed users dashboard

📊 Auditability & analytics:

• Audit logs (comprehensive security and safety activity tracking)
• Full workspace analytics (user-level, all-pages, search analytics)
• Admin content search (filter and troubleshoot permissions workspace-wide)

🔒 Data controls & compliance:

• DLP/SIEM integrations (Splunk, Nightfall, etc.)
• Zero data retention with LLM providers for AI usage
• Custom data retention policies (trash deletion timing, AI transcript auto-delete)
• Advanced security controls (block external sharing, disable guests, workspace-level rules)

📦 Operations:

• Workspace consolidation (merge multiple workspaces)
• Designated membership admins
• Customer success manager
• Priority support + bulk PDF export
• Unlimited page history

🧾 Procurement checklist for Enterprise evaluations

1. Confirm zero data retention with AI LLM providers is active for your workspace.
2. Verify SCIM integration compatibility with your identity provider (Okta, Azure AD, OneLogin).
3. Request DLP/SIEM connector setup documentation and test with your existing stack.
4. Negotiate seat count commitments and volume discounts (multi-year contracts often unlock better rates).
5. Confirm data residency options if EU hosting is required for GDPR.
6. Ask about workspace consolidation if your organization already operates multiple Notion workspaces.

Avoid if: Your team is under 50 people and has no compliance mandates — Business covers most security needs at a lower cost.

Notion AI Pricing, What’s Included, and What to Ask About Data

Current AI packaging

Privacy and security: what to verify

This matters for any team handling proprietary or sensitive data:

• No model training on your data. Notion’s AI subprocessors are contractually prohibited from using customer data for model training. This applies to all plans (Notion AI security & privacy practices).
• Permission-aware. AI can only access content the requesting user already has access to — it respects existing page and database permissions.
• Data retention differs by plan. Enterprise workspaces get zero data retention with LLM providers. Non-Enterprise workspaces: LLM providers retain data for up to 30 days before deletion. Embeddings stored in vector databases are deleted within 60 days of page/workspace deletion.
• Compliance. Notion AI is in-scope for SOC 2 Type 2 and ISO 27001. HIPAA compliance is enabled via zero-retention APIs on Enterprise.

“AI value test” — 3 questions before you upgrade

1. Does your team currently use separate AI tools (ChatGPT, Claude, etc.) while working in Notion? If yes, consolidating saves context-switching and subscription costs.
2. Do you have 50+ pages of institutional knowledge? Notion AI’s Q&A shines with a substantial knowledge base to query.
3. Would AI Meeting Notes replace a tool like Otter.ai or Fireflies? If yes, the AI Meeting Notes feature on Business/Enterprise can replace a separate $10–$20/user/mo tool.

If you answered “no” to all three, stick with Plus and use the trial to evaluate.

Add-Ons and Hidden Costs (Notion Sites Custom Domains + More)

Notion Sites pricing and the custom domain add-on

Every workspace — including Free — can publish unlimited Notion Sites on a notion.site subdomain. Paid plans can claim up to five notion.site domains and unlock customization (themes, headers, favicons, Google Analytics).

For a custom domain (e.g., docs.yourcompany.com), you need the add-on:

• Annual billing: $8/month per domain
• Monthly billing: $10/month per domain
• Limit: Up to 25 custom domains per workspace

The add-on billing cycle must match your workspace billing cycle. Mid-cycle additions are prorated. Notion doesn’t sell domains — you must already own the domain through a separate registrar (Notion Sites availability & pricing).

Estimate Your Notion Cost

Use this formula to calculate your monthly Notion subscription cost:

Monthly total = (number of members × per-seat rate) + (custom domains × domain add-on rate)

Quick reference (annual billing)

Enterprise pricing is negotiated; estimate based on typical reported ranges.

Last verified: February 20, 2026. Prices sourced from Notion’s pricing page.

Common Pricing Mistakes (and How to Avoid Them)

These are the most frequent Notion cost errors I see in client engagements:

Mistake 1: Adding external collaborators as members instead of guests

The problem: Each member costs $10–$20+/user/mo. Guests are free. Adding 20 clients or contractors as members rather than guests can cost $200–$400/mo unnecessarily.

The fix: Use guest invites for anyone who only needs access to specific pages. Guests can view, comment, and edit the pages they’re invited to — they just can’t browse teamspaces. Reserve member seats for employees who need full workspace access.

Mistake 2: Upgrading to Business for AI without running an adoption test

The problem: Business costs $10/user/mo more than Plus. If your team doesn’t actually use AI features regularly, you’re paying for unused value.

The fix: Run a 2-week trial on Plus first. Track how many team members use the AI trial and for what. If fewer than 30 % use it weekly, Plus may be sufficient. If AI usage is high, the upgrade to Business pays for itself quickly — especially if it replaces separate AI tool subscriptions.

Mistake 3: Forgetting the Notion Sites custom domain add-on

The problem: The per-domain add-on ($8–$10/mo) doesn’t appear on the main pricing comparison. Teams planning to publish documentation or marketing pages on a branded domain often overlook this line item.

The fix: Factor in domain add-ons during budget planning. If you need 3 custom domains on annual billing, that’s $24/mo on top of seat costs.

Mistake 4: Paying monthly when your team is stable

The problem: Monthly billing costs ~20 % more than annual. For a 10-person Business team, that’s the difference between $200/mo and $240/mo — or $480/year wasted.

The fix: If your team size has been stable for 3+ months and you don’t anticipate major headcount changes, switch to annual billing. The break-even point is roughly 10 months — after that, you save on every remaining month.

Discounts: Students, Educators, and Organizations

Notion offers a free Plus Plan for education — one of the most generous student discounts in SaaS.

Who qualifies

• Individual students and teachers at accredited colleges or universities listed in the World Higher Education Database (WHED).
• Student organizations at select verified higher education institutions can apply for unlimited-member workspace access.

What’s included

The education Plus Plan provides everything in Plus — unlimited blocks, unlimited uploads, 30-day page history, up to 100 guests — at zero cost. The individual plan is limited to a one-member workspace; the student org plan allows unlimited members.

How to activate

1. Sign up or switch to your school email address.
2. Go to Settings → Upgrade plan → Get free education plan.
3. If your domain isn’t recognized, email Notion support with your institution details.

K-12 students and educators are not eligible but can use the Free plan. Details: Notion for education.

Which Plan Should You Choose? A Practical Decision Framework

Decision matrix

Real-world scenarios

Scenario 1: Solo content creator
You write blog posts in Notion and publish a portfolio site. Recommendation: Free plan. Add the custom domain add-on ($8/mo) only if you need a branded URL. Upgrade to Plus only if you outgrow the 5 MB file cap or need 30-day page history.

Scenario 2: 5-person marketing agency
You manage client wikis, project boards, and share pages with 15–20 external clients as guests. No SSO needed. Recommendation: Plus at $50/mo (annual). Guests are free, 100 guest slots are plenty. If your team also uses separate tools for project management, consider platforms from our guide to the best team collaboration tools alongside Notion.

Scenario 3: 30-person operations team
You use Google Workspace with SSO, leadership wants AI meeting notes. Recommendation: Business at $600/mo (annual). SSO, private teamspaces for leadership docs, and unlimited AI make this the clear choice. The Notion pricing for small teams at this scale is competitive against combined Jira + Confluence setups.

Scenario 4: 200-seat enterprise with compliance requirements
Regulated industry, audit logs for SOC 2 evidence, DLP scanning, Okta provisioning. Recommendation: Enterprise. Focus negotiation on per-seat rate, contract length, and included custom domains. Request a proof-of-concept with SCIM and DLP integrations.

Scenario 5: University student club (20 members)
Shared workspace for meeting notes, project tracking, event planning. Recommendation: Apply for the student organization Plus plan — free, unlimited members, 30-day history, 100 guest slots.

Notion Pricing vs Alternatives (When Notion Is the Wrong Tool)

Notion excels as an all-in-one workspace combining docs, wikis, databases, and lightweight project management. But it’s not the best fit for every use case. For a full breakdown of top Notion alternatives, see our dedicated comparison.

Switching costs to consider

• Migration effort: Notion supports Markdown, CSV, and HTML imports. Exporting from Notion is available but doesn’t preserve database relations cleanly.
• Permission model changes: Notion’s page-level and teamspace permissions differ from tools like Confluence’s space/page hierarchy. Plan for a permissions audit.
• Training: Notion’s flexibility requires 1–2 weeks for team onboarding and template setup. Budget accordingly.

FAQs

How much does Notion cost?
Notion is free for individual use. Plus starts at $10/user/mo (annual) or $12/user/mo (monthly). Business is $20/user/mo (annual) or $24/user/mo (monthly). Enterprise requires a custom quote from Notion’s sales team.

Is Notion free?
Yes. The Free plan provides unlimited pages and blocks for individuals, plus basic Notion Sites, Notion Calendar, Notion Mail, and a limited AI trial — all at $0.

Does Notion charge per user?
Yes. Notion uses per-seat pricing. You pay for each workspace member. Guests (external collaborators with page-level access) are free on every plan.

What is a paid seat in Notion?
A paid seat is a license for one workspace member. When you remove a member, the seat remains available until your billing period renews — you can swap users without extra charges as long as total seat count stays the same.

Are guests free in Notion?
Yes, always. Guests can only access pages they’re specifically invited to and cannot browse teamspaces. Limits: 10 (Free), 100 (Plus), 250 (Business), custom (Enterprise).

Is Notion AI included?
On Business and Enterprise, unlimited Notion AI is included at no extra cost. Free and Plus get a limited trial only. The standalone AI add-on was discontinued in mid-2025.

What’s the difference between Plus and Business?
Business adds unlimited Notion AI, SAML SSO, private teamspaces, granular database permissions, domain verification, conditional form logic, premium integrations, advanced page analytics, and a higher guest limit (250 vs. 100). Annual price difference: $10/user/mo.

Does Notion have a student discount?
Yes — eligible students and teachers at accredited universities get the Plus Plan entirely free (one-member workspace). Student organizations can apply for free unlimited-member access. Sign up with your school email.

How does Notion billing work when adding users?
Adding a member mid-cycle creates a prorated charge for the remaining billing period. If an open seat exists from a recently removed member, the new user fills that seat at no extra cost.

Can I cancel or downgrade Notion anytime?
Yes. Cancellation takes effect at the end of your billing period — you keep paid features until then. Upgrades are immediate; downgrades apply at cycle end.

How much does a Notion custom domain cost?
The Notion Sites custom domain add-on costs $10/month per domain (monthly billing) or $8/month per domain (annual billing). You can connect up to 25 custom domains per workspace.

Which Notion plan is best for a small team?
For most teams of 2–10, the Plus plan ($10/user/mo annual) is the best starting point. Upgrade to Business only if you need SSO, full AI, or private teamspaces.

How many guests can you add in Notion?
Free allows 10, Plus allows 100, Business allows 250, and Enterprise offers custom limits.

What’s included in the Notion Business plan?
Everything in Plus, plus: unlimited Notion AI (Agent, Enterprise Search, AI Meeting Notes, deep research), SAML SSO, private teamspaces, granular database permissions, verified pages, conditional form logic, premium integrations (GitHub, Asana), advanced page analytics, domain verification, and up to 250 guest invites.

How does Notion compare to Confluence for pricing?
Confluence starts lower per seat, but Notion’s Business plan includes AI, a built-in wiki, databases, project tracking, and Sites. Total cost of ownership often favors Notion for teams that don’t need deep Jira integration.

How I Evaluate Notion for Clients

As a pricing consultant, here’s my process when a client asks whether Notion is the right tool and which plan fits:

1. Audit current tool stack. I list every app the team uses for docs, wikis, project tracking, and meeting notes — then calculate combined spend per user. Notion’s value is strongest when it consolidates 2–3 tools. For reference, I use frameworks similar to those in our knowledge base software guide.
2. Count real members vs. guests. The most common billing mistake is adding external collaborators as paid members. I walk through the roster and reclassify wherever possible.
3. Test AI adoption. I run a 2-week trial where the team uses AI for doc generation, database autofill, and Q&A. If fewer than 30 % of members use it weekly, Plus is likely sufficient.
4. Measure SSO and compliance requirements. If the team currently enforces SSO on other tools, Business is the minimum viable plan. If they need audit logs, SCIM, or DLP, it’s Enterprise.
5. Model 12-month cost. I build a projection factoring seat count growth, custom domain needs, and plan tier — then compare annual vs. monthly billing break-even.

Conclusion

Choosing the right Notion pricing plan comes down to three variables: team size, AI usage, and security requirements. For most individuals, the Free plan is genuinely sufficient. Small teams get strong value from Plus at $10/user/mo. The Business plan at $20/user/mo is the sweet spot for growing organizations — especially now that unlimited AI is bundled in. Enterprise is purpose-built for large organizations with governance, compliance, and advanced admin needs.

Start with the lowest tier that meets your current requirements. You can upgrade instantly and downgrade at the end of any billing cycle. Annual billing saves ~20 %, but monthly keeps you flexible during evaluation.

Default recommendation by persona:

• Solo user → Free
• Small team → Plus (annual)
• Growing company → Business (annual)
• Regulated enterprise → Enterprise (contact sales)
• Student / Educator → Free Plus via education plan

📝 Changelog

• Feb 20, 2026: Initial publication. Verified all plan prices against Notion’s official pricing page. Confirmed AI bundling on Business/Enterprise. Updated custom domain add-on pricing ($8/mo annual, $10/mo monthly). Verified education plan eligibility and activation process. Confirmed refund windows (3 days monthly / 30 days annual). Verified proration mechanics for seat additions/removals.

About the Author

Macedona

I’m Macedona, an independent reviewer covering SaaS platforms, CRM systems, and AI tools. My work focuses on hands-on testing, structured feature analysis, pricing evaluation, and real-world business use cases.

All reviews are created using transparent comparison criteria and are updated regularly to reflect changes in features, pricing, and performance.

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